Maintenance Pro - Overview

"CMMS software for facilities and more."


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Maintenance Pro is a feature-rich equipment management software package that is easy to use, flexible, and affordable.

Keeping track of your equipment's maintenance can be a challenging and daunting task. While there are many CMMS software packages on the market, very few offer a truly user-friendly interface and working system, which are just as important as the equipment management features themselves.

Maintenance Pro combines the powerful features you need with a user-friendly interface that's easy to work with.

The Maintenance Pro CMMS software is already being used for a range of different purposes, including facility maintenance, grounds maintenance, heavy machinery, zoo maintenance, marine vessels, aviation maintenance, general equipment maintenance, and more. Due to its flexibility and ease of customization, this software can be adapted to just about any type of asset that requires preventive maintenance (PM).

Equipment Tracking

Equipment Tracking
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With Maintenance Pro, you can track an unlimited number of pieces of equipment. Management is easier than ever, since you can store a description, make, model, serial number, photos, and more for each piece of equipment. 30 custom fields provide the flexibility you need to store information unique to your array of equipment. If using meter tracking, you can select from hours, miles, kilometers, revolutions, gallons, counts, copies, or define your own customized meter type for any piece of equipment.

Maintenance Pro features a user-friendly, tree-like structure, which allows you to categorize and quickly locate your equipment. To further aid in tree navigation, you can assign any of 200+ icons to each piece of equipment and to each category.

Preventative Maintenance

Preventative Maintenance Status
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Maintenance Pro makes it easy to see when a vehicle or piece of equipment is due for service at all times. Automated and color-coded preventive maintenance alerts will automatically display upon program startup. Equipment due (or overdue) for service will be shaded "red" while equipment soon due for service will be shaded "yellow". This provides an excellent visual of where your assets stand at any given time.

Maintenance Pro provides a wide range of preventive maintenance services that are already defined for you. However, you can easily customize the list or create your own maintenance schedules based on the tracking requirements of your equipment. You can track your preventive maintenance by date, mileage, hours, or kilometers.

Repair Maintenance

Repair Maintenance Tracking
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Repair maintenance tracking is essential to your equipment management. Maintenance Pro enables you to track and monitor trends in repair maintenance, so you can decide whether to keep or retire a piece of equipment. As you schedule unexpected repairs, Maintenance Pro automatically notifies you when they are due.

Maintenance Due Notifications

Maintenance Due Notifications
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Maintenance Pro automatically calculates when preventive maintenance and repairs are due for your equipment and informs you of the results. At all times, the main screen highlights equipment which requires attention. For quick visual identification, equipment due (or overdue) for service is shaded "red", while equipment soon due for service is shaded "yellow".

History Recording

Preventative and Repair Maintenance History
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Evaluating the maintenance history of your equipment decreases downtime and outlines future financial requirements for the equipment vital to your company. As you close work orders and record maintenance for your equipment, Maintenance Pro maintains a detailed maintenance history. Each history record includes the fundamental date, meter reading, and description of work performed, as well as a detailed breakdown of the individual PM, repairs, labor, and parts involved. Maintenance Pro also stores itemized costs and taxes for each detail of your history entries.

A wealth of history reports enables you to generate detailed cost analyses, monitor trends in neglect and abuse, track aging equipment, and establish the cost effectiveness of your equipment within your company.

Parts (Deluxe and Professional Editions only)

Part Inventory Management
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The comprehensive Maintenance Pro parts system allows you to itemize the parts your equipment needs. You can record part details, such as part numbers, descriptions, unit costs, vendors, etc. The built-in reports provide part data in the format you need to keep your parts well organized.

The Maintenance Pro Professional Edition includes part inventory management. You can manage your part stock with re-order notifications, part associations, and a built-in purchase order system.

Work Orders (Professional Edition only)

Work Orders (Professional Edition only)
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The work order system generates work orders based on the maintenance due for each piece of equipment. This edition of our CMMS software automatically adds the necessary PM, repairs, and associated parts to the work order. (You can also create work orders manually as you see fit.) After the work has been performed, and you close the work order, Maintenance Pro automatically updates all related services for that piece of equipment and stores the entire work order in the history database. Work order reports complete this feature, by allowing you to view the data in detailed and summary formats.

Additional Features

Maintenance Pro includes many additional features, such as employee and vendor databases and program security. The built-in report designer allows you to modify any of the standard reports, which are included with Maintenance Pro.

  • Employee and Vendor Databases
  • Program Security
  • Built-in Report Designer
  • Many more features...

See For Yourself

Three editions of Maintenance Pro are available - Standard, Deluxe, and Professional. Please see our feature comparison chart to determine which edition best fits your needs and budget.  Then download the 30-day, fully-functional trial version.  For pricing information, see our pricing page.

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